Document management system
Document management where files live with their business record, versions and rights.
Document management system is software that runs a company's documents, office files, wiki pages and version history in one database. PORTWARE does this on the world's most widely used open-source business-management core, web-based and bilingual: Turkish e-invoicing and the uniform chart of accounts are built in, Word and Excel files are versioned on the record itself with cell-by-cell differences, and an AI assistant that reads the record runs on every screen. The data stays on your own server.
See it in the product
Each film walks one application's pages and shows what it gives you, in about two minutes.
Teams searching for Document management system usually have files scattered across e-mail attachments and shared folders, with no clear latest version. In PORTWARE the quotation template sits on the quotation, the specification on the project and the drawing on the product, and every change leaves a version.
Documents carry the rights of their record: whoever cannot see the record cannot see the document. Cowork AI can read and summarise what is inside.
What you get with PORTWARE
- Word, Excel and presentation files in the browser, edited together (PORTWARE Office)
- Every save is a version; differences cell by cell, and restore
- A Notion-style knowledge base: nested pages, variables (SOTION)
- Editable draw.io diagrams in any text (SODRAW)
- Documents on the quotation, project or product they belong to
- Attachment folders, archive and access rights
PORTWARE at a glance
- Product
- PORTWARE — Productive Business Management System: fully integrated and web-based; ERP, CRM, manufacturing, PLM, quality, projects, finance, HR, documents, office and AI on one platform
- Maker
- PORTWARE
- Core
- The world's most widely used open-source business-management core (LGPL-3) — open schema
- Access
- Browser and mobile; nothing to install on the client
- Hosting
- On your own server or on PORTWARE's
- Languages
- Turkish and English interface, documents and reports
- Compliance
- Turkish e-Invoice, e-Archive, e-Waybill and the uniform chart of accounts installed
- Office
- Word, Excel and presentation files in the browser, on the record, co-edited; versioned, differences cell by cell (PORTWARE Office)
- AI
- Cowork AI on every screen; the company picks the provider and model with its own keys
- Integration
- REST and XML-RPC API, Excel/CSV import and export
Frequently asked questions
Can I edit Word and Excel files in the browser?
Yes. With PORTWARE Office, Word, Excel and presentation files open in the browser and several people edit at once.
Is version history kept?
Yes. Every save leaves a revision; the differences between two versions show cell by cell and an old one can be restored.
Can we run an internal wiki?
Yes. SOTION provides a knowledge base with nested pages, a variable system and status labels.
What is PORTWARE's licence model — is there a per-user fee?
PORTWARE's core is the world's most widely used open-source (LGPL-3) business-management core; the modules PORTWARE writes are licensed LGPL-3. No closed-source per-user licence fee is required. The cost is in setup, tailoring, training and support services, quoted to your scope.
Where is our data kept, and whose server is it on?
The database runs wherever you want it: on your own server or on one PORTWARE manages. The schema is open and the whole dataset can be exported at any time. Backups are taken daily and kept on a separate server.
Does it integrate with the other programs we use?
Yes. PORTWARE exposes REST and XML-RPC APIs and talks to banks, e-invoice providers, e-commerce and shop-floor systems through them. For bulk data, Excel/CSV import and export is available on every screen.
How are training and support provided?
The system ships its own handbook, application guides and per-screen help. On top of that PORTWARE trains the team during go-live and provides upgrades and support afterwards.
Let's discuss your business.
Tell us how your organisation works today, and we will present PORTWARE through your own processes.